Constitution
Article I – Name
The name of this organization shall be the New England Society for Vascular Surgery.
Article II – Objectives
The objectives of this Society shall be:
- To aid and encourage high quality and effective postgraduate education in vascular surgery in the New England area,
- To enhance the exchange of ideas through regular scientific meetings and,
- To contribute to the improvement of diagnosis and treatment of patients with vascular disease.
Article III – Membership
Section 1.
The Active membership of this Society shall be limited to physicians who are Board eligible in vascular surgery by the American Board of Surgery. Credentials shall indicate an acceptable commitment and competence in clinical practice or research in vascular surgery, exclusive of cardiothoracic surgery.
Section 2.
There shall be five types of membership: Active, Senior, Candidate, Associate (Allied Health) and Honorary. Admission to membership in the Society shall be by election by the members. The Membership committee will be responsible for reviewing applications and putting forth a slate for voting by all active members.
Section 3.
Active membership shall consist of the original charter members and all members subsequently elected until they are retired to Senior membership, as specified in Section 4 of this Article.
Section 4.
Senior members shall consist of Active members who have reached the age of 65 years or whom, for reasons of health or other just cause, the Executive Council recommends for classification in this category. At the age of 65, the Active member must request Senior member status – this update will not be made automatically.
Section 5.
Candidate membership shall be offered to vascular surgery residents and fellows in accredited vascular surgery training programs, as well as general surgery residents and medical students who have expressed interest in vascular surgery. Admission to Candidate membership shall be through election by members after Membership Committee determination that an applicant has satisfied the applicable requirements. Requirements include a completed application and a copy of their curriculum vitae.
Candidate members shall have such rights and obligations as may be approved by the Executive Council of the Society, including serving and voting on assigned committees. However, Candidate members shall not be eligible for nomination as an officer or voting on Society business. The Candidate members shall not be bound by the requirements for payment of dues and attendance at meetings. Candidate membership shall have a maximum term of three consecutive years following completion of training.
Section 6.
Associate membership shall be conferred upon podiatrists, doctorate scientists, nurse practitioners, physician assistants, registered nurses and vascular sonographers whose clinical or research activities are focused on vascular disease. Admission to Associate membership shall be through election by members after Membership Committee determination that an applicant has satisfied the applicable requirements. Requirements include a completed application, and a copy of their curriculum vitae.
Associate members shall have such rights and obligations as may be approved by the Executive Council of the Society, including serving and voting on assigned committees. However, Associate members shall not be eligible for nomination as an officer or voting on other Society business. Associate members shall pay dues as determined by the Executive Council but will not be bound by the requirements of attendance at meetings.
Section 7.
Honorary members of the Society shall consist of individuals who have made outstanding contributions in the field of vascular disease. In addition, guest lecturers invited to speak at the Annual Meeting (Linton Lecturer and Distinguished Address) shall become Honorary members. Honorary members will have no voting privileges, may not hold office nor be required to pay dues.
Section 8.
All members of the Society, to remain in good standing, must abide by the rules and regulations as set forth in the Constitution and Bylaws.
Section 9.
Any member who has complied with all the requirements of the Constitution and Bylaws during membership may resign by written notification to the Administrative Director.
Section 10.
The administration of matters of discipline shall be the duty of the Executive Council.
Article IV – Officers
Section 1.
The officers of the Society shall consist of a President, President-Elect, Vice President, Secretary, Treasurer, Recorder and Councilors-at-Large.
All officers shall be elected at the annual business meeting of the Society. The term of office shall be one year each, except for the Councilors-at-Large, who shall serve an overlapping term of three years. The Nominating Committee shall prepare a slate of candidates for each office. The Secretary, Treasurer and Recorder shall be eligible for re-election.
Section 2.
Vacancies shall be filled as prescribed in the Bylaws.
Article V – Standing Committees
Section 1.
The standing committees shall be:
- Program Committee
- Issues Committee
- Membership Committee
- Nominating Committee
- Diversity, Equity, and Inclusion Committee
- Social Media Committee
- Student/Resident Initiative Committee
- Allied Health Committee
- Medical Student Outreach Committee
- Postgraduate Course Committee
- Development Committee
Article VI – Meetings
The time, place and procedure of the meetings shall be determined by the Executive Council.
Article VII – Seal
The Society shall make, have, and use a seal bearing device and description as the Society shall deem proper, as well as the name of the organization. The seal will be used on new member certificates (if available). Otherwise, the Society will make use of the electronic branding logo.
Article VIII – Alterations and Repeal
Motions to alter or repeal any article of this Constitution or any portion thereof must be made in writing, endorsed by three members of the Society in good standing and delivered to the Secretary three months prior to the annual business meeting. The Secretary shall circulate the proposed amendments to the entire membership at least thirty days prior to the Annual Meeting. Adoption of the proposed changes shall be by a three-fourths affirmative vote of the members present at the annual business meeting.
Furthermore, if there are alterations or amendments deemed necessary and time-sensitive by the Executive Council, constitutional modifications can be made prior to the annual business meeting. Amendments, endorsed by three Active members in good standing, must be communicated to the membership at least thirty days prior to the scheduled vote. Adoption of the proposed changes shall be by a three-fourths affirmative vote of the members who participated in the voting process.
Bylaws
Article I – Officers
Section 1.
The officers include the President-Elect, Vice President, Secretary, Treasurer, Recorder and Councilors-at-Large; they shall be nominated for the office by the Nominating Committee and shall be elected at the annual business meeting of the Society by a majority vote of those present and voting. They shall hold office from the termination of the annual business meeting at which they are elected until the termination at the next Annual Meeting when their successors are elected. Vacancies in any of the offices shall be filled for the unexpired term by a member appointed by the Executive Council.
Section 2.
The President of the Society shall preside at the opening scientific session of the Annual Meeting, the annual business meeting, and the Executive Council meetings, as well as preserve order, regulate debates, announce the results of the election, appoint committees not otherwise provided for, sign certificates of membership and perform all other duties legitimately appertaining to the office.
Section 3.
The Vice President, in the absence or incapacity of the President, shall perform all duties customarily pertaining to the office. The Vice President will be responsible for moderating Professor’s Rounds at the annual meeting.
Section 4.
In the absence of both the President and Vice President, the chair shall be taken by the President-Elect, who shall assume the duties of the President.
Section 5.
The Secretary shall be responsible for reviewing the Bylaws and Policies documents on an annual basis. The intent is to ensure that these preserve the founding members’ vision and mission for the society while allowing for evolution of needs of the membership. Areas identified for potential revisions or additional content shall be presented to the President and the members of the Executive Council for discussion and further action. The Administrative Director shall keep the minutes of the meetings of the Society and the Executive Council, notify officers and members of their election, conduct correspondence, take charge of all papers not otherwise provided for. The Administrative Director shall have charge of the routine business of the Society and may utilize such assistance in carrying on the business of the Society as may be authorized by the Executive Council. The Administrative Director will keep an accurate list of the members and their records. The Administrative Director will compile a written report to be read at the annual business meeting session of the Society.
Section 6.
The Treasurer, through the Society’s Administrative Office, shall receive all monies and funds belonging to the Society and pay all bills, render bills for dues and assessments as soon as possible after the annual business meeting and report to the Executive Council at each Annual Meeting the names of members in arrears with dues. The Treasurer will compile a written report to be read at the annual business meeting session of the Society. The Treasurer, through the Society’s Administrative Office, shall keep the bank accounts and investment accounts in the name of the Society.
Section 7.
The Recorder shall work with the editorial staff of the Journal of Vascular Surgery to ensure receipt of all manuscripts presented before the Society or read by title in compliance with instructions of the Executive Council. This includes enforcement of the designated timeline for submission of such manuscripts to the Journal. For manuscripts that are not received by the December 31 deadline after the meeting at which they were presented, the Recorder must notify the Executive Council and Administrative Director in writing so that the stated sanctions can be noted.
Section 8.
The function of councilors-at-large shall is two-fold. First, councilors-at-large shall help liaison with the general membership to understand their perspectives on how the Society is functioning for them. They will present identified issues to the Executive Council, in a timeframe dictated by their interpretation of the time-sensitivity. They will also work to familiarize themselves with the Constitution, Bylaws, and Policies of the Society, to gain institutional memory of societal workings that may allow them to serve in higher-level officer roles.
Section 9.
Any request for Societal representation on an external committee, panel, or advisory board, or similar liaison role, will be reviewed by the President. When such requests are approved, the President will work with the Executive Council to appoint this representative. In the absence or incapacity of the Liaison, the President will select either the Secretary or a Past-President to serve the remainder of the term. Any request for Societal endorsement or financial support to an external organization or program will be reviewed by the President. If the request is determined to be worthy of consideration, it will be discussed by the Executive Council. The Executive Council will determine next steps, such as discussion at the Annual Business Meeting, request for vote by the membership, etc.
Article II – Executive Council
Section 1.
The Executive Council shall be composed of the officers of the Society, three immediate past presidents, Councilors-at-Large, chairs of the standing committees.
Section 2.
Stated meetings of the Executive Council shall be held at the call of the President of the Society.
Section 3.
There shall be a spring meeting of the Executive Council, time and place to be determined by the President. A fall meeting of the Executive Council shall immediately precede the Annual Meeting and business session of the membership. The agenda shall be developed by the President and/or Secretary. Additional meetings of the Executive Council will be at the discretion of the President.
Section 4.
A majority of the members of the Executive Council shall constitute a quorum for the transaction of business.
Section 5.
In the interim, the President and Secretary shall have executive power in order to ensure the execution of all the measures required for the efficient conduct of the Society.
Article III – Committees
Section 1.
The standing committees of the Society are defined in Article 5, Section 1.
Section 2.
The Program Committee shall review the Annual Meeting agenda. Any substantial changes to the content/duration shall be proposed to the Executive Council. The Program Committee shall also review all abstracts submitted through the portal according to the timeline defined by the Program Committee Chair. Members of the Program Committee shall familiarize themselves with the rules and policies for abstract submission. Members shall participate in the Program Committee meeting held in the spring to review abstract scores and slate the final program invitations.
Section 3.
It shall be the function of the Issues Committee to organize an Issues Panel to occur at the Annual Meeting. The proposed topic and tentative speaker list shall be presented to the Executive Council for vote by April of each year. The Committee may choose topics that deal with any matters of interest to the membership, including professional, clinical, educational or research issues.
Section 4.
The Membership Committee shall be responsible for recruiting new members. It is also responsible for vetting the applications for membership and approving new members.
Section 5.
The Nominating Committee shall consist of the three available Past Presidents with the most senior in terms of holding office serving as chair. Its function shall be to prepare a slate of officers and councilors-at-large no later than one month before the Annual Meeting. It will then be reviewed by the current President and the Chair of the DEI committee. These five members will vote on each proposed officer/councilor-at-large; a majority vote in the affirmative is required to finalize their position on the slate. This slate shall be presented to the membership present at the annual business meeting of the Society for a vote.
Section 6.
The Diversity, Equity and Inclusion Committee will work to foster equity within the Society and beyond. The Committee will serve to advise the leadership and membership on advocacy for diversification and promotion of equity, regardless of race, ethnicity, religion, gender, age, sexual orientation, financial or social status. The DEI Committee will review the slate of officers and councilors-at-large put forth by the Nominating Committee (submitted one month prior to the Annual Meeting). Any concerns or objections shall be discussed with the President; the President is the final arbiter.
It shall be the function of the DEI Committee to meet at least once annually for consideration of initiatives to promote recruitment and retention of a diverse membership and workforce of vascular surgeons. This will include oversight of the NESVS Equity in Interviewing Travel Scholarship on the years in which there is funding to offer it.
Section 7.
The Social Media Committee shall generate and distribute Society-relevant communications – both among our members, as well as outside of our Society – using contemporary social media platforms. They will help to promote the Society including publicizing the annual meeting and any other events.
Section 8.
The Student/Resident Initiative Committee shall consist of members from the Executive Council. The Vice President shall be the chair, and the Councilors-at-Large shall serve for the length of their terms. The members will review and select student/resident submissions for the case presentations at Professors’ Rounds. The Vice President, in the year of their term, will chair the Professors’ Rounds session held at the Annual Meeting.
Section 9.
The Allied Health Committee will focus on the educational needs and professional issues related to the Associate (allied health) members of the Society. The Committee will plan and execute the Allied Health Continuing Education session at the Annual Meeting. This may be in conjunction with or separate from the Postgraduate Course, as the committee deems appropriate. The Committee may also consider efforts that facilitate networking or other professional needs of our Associate members.
Section 10.
The Medical Student Outreach Committee will be responsible for educational programs and mentoring for trainees in keeping with the objectives of the Society. The Committee will serve to coordinate efforts with the student, resident, and trainee initiatives.
Section 11.
The Postgraduate Course Committee will be responsible for conduct of the annual postgraduate education course held at the Annual Meeting. The Councilors-at-large will assist the Director with organizing the individual talks and speakers. This Committee shall consider working with the Allied Health Committee to offer integrated and/or complementary sessions as appropriate to the needs of the members. The proposed topic and tentative speaker list shall be presented to the Executive Council for vote by April of each year.
Section 12.
The Development Committee will work closely with the administrative director to ensure the financial sustainability of the annual meeting programming. Members will leverage their relationships with key industry partners to secure funding. They will review the meeting prospectus each year to consider opportunities for growth. The President, President-elect, and Treasurer will serve in an ex-officio capacity.
Section 13.
Any vacancies occurring in the above committees shall be filled by appointment of the President, and the appointee shall serve until the next annual business meeting of the Society. Committee members who fail to participate or meet their obligations shall be replaced at the discretion of the President.
Article IV – Election of Members
Section 1.
Applications for Active membership shall be available on the Society’s website or by the request of an individual candidate.
Section 2.
To be eligible for Active membership, the applicant shall be a physician who focuses on the study, treatment, and cure of vascular disease. Applicants must be Board eligible in vascular surgery by the American Board of Surgery. Applicants who reside outside the New England states may be considered for Active membership if they demonstrate interest in the Society by attendance and participation, provided such members do not exceed 10% of the total Active membership.
Section 3.
Applications with the curriculum vitae of the applicant and a letter of support from a sponsor submitted to the Society shall be considered for election. The sponsor letter should be from a member in good standing.
Section 4.
The Membership Committee shall review the applications and professional qualifications of the candidates and forward acceptable applicants to the Administrative Director.
Section 5.
After review by the Membership Committee, a list of candidates with pertinent data shall be circulated to all members of the Society at least two weeks prior to a scheduled vote request.
Section 6.
The names of the applicants shall then be voted on by the membership within one week of notification.
Section 7.
Election to membership shall be by ballot (electronic or otherwise), by a three-fourths affirmative vote of the members present and voting.
Section 8.
An applicant who fails may be presented to the membership annually twice. If an applicant fails election a third time, the application shall be dropped from the list for membership. Such candidate’s application may be resubmitted after an interval of two years.
Section 9.
Any Active member who has reached the age of 65 will be advanced to Senior membership at the request of the member. Senior members not in Active practice will not be required to pay dues.
Section 10.
Honorary members of the Society shall consist of individuals who have made outstanding contributions in the field of vascular disease. In addition, guest lecturers invited to speak at the Annual Meeting (Linton and Distinguished) shall also become Honorary members.
Section 11.
The Society shall furnish any newly elected members an official notification of election, as well as certificate of membership.
Section 12.
The certificate of membership shall be signed by the President and the Secretary in office at the time of election and shall bear the seal of the Society.
Article V – Nomination and Election of Officers
Section 1.
Officers of the Society shall be nominated by the Nominating Committee, which will present a slate to the members at the annual business meeting. See Article III, Section 5 for additional details.
Section 2.
Additional nominations may be made from the floor at the annual business meeting. A vote may be tabled (then voted on later electronically within two weeks) at the discretion of the President if additional discussion and consideration is warranted regarding any nominations from the floor.
Section 3.
The election shall take place at the annual business meeting. There is no requirement that this vote happen by show of hands; that is, anonymous voting by electronic means or otherwise, is an acceptable option.
Section 4.
The election shall be by a majority of the votes cast. In the case that a nominated candidate does not receive an affirmative vote from the required three fourths of voters, the President shall designate an alternative nominee. The voting for this alternative nominee would occur electronically by two weeks after the Annual Business Meeting.
Article VI – Meetings
Section 1.
The meetings of the Society shall be held at a time and place to be designated by the Executive Council. One such meeting shall be designated as the annual business meeting of the Society.
Section 2.
Attendance at the Annual Meeting and participation in the scientific program shall be expected of all Active members and shall be optional for Senior and Honorary members. Any Active member who fails to attend at least one meeting every five years without an acceptable explanation of absence made in writing to the Administrative Director of the Society may be dropped from the membership by a vote of the Executive Council at its subsequent meeting. The member may be reinstated by a vote of the Executive Council. Active members shall receive a warning letter from the Administrative Director, following two unexcused consecutive absences.
Section 3.
The Executive Council shall meet before the Annual Meeting of the Society at a time and place designated by the President.
Section 4.
An eminent investigator or physician in a field related to vascular surgery or allied sciences will be invited to give a lecture at the Annual Meeting of the Society. The name of the lectureship is the New England Society for Vascular Surgery Distinguished Address. The selection of the lecturer is to be made by the President. The lecturer will be honored with a suitably inscribed certificate. It is a best practice to invite and confirm this lecturer by Dec 31 of each year.
An outstanding leader in a field related to vascular surgery will be invited to give a guest lecture at the Annual Meeting of the Society. The lecturer can be a member of the Society. The lecturer will be selected by the President. The title of the lectureship will be the Robert R. Linton Lecturer. The lecturer will be honored with a suitably inscribed certificate. It is a best practice to invite and confirm this lecturer by Dec 31 of each year.
Section 5.
Special meetings of the Society may be called at any time by the President. The President may call a special meeting whenever it is requested in writing by ten members of the Society in good standing.
Article VII – Fees and Dues
Section 1.
The fiscal year of the Society shall date from January 1 of each year.
Section 2.
Annual dues for Active and Associate members and other necessary assessments for the maintenance of the Society shall be set by the Executive Council.
Section 3.
Senior, Candidate and Honorary members shall be exempt from all dues.
Section 4.
Bills shall be rendered by the Treasurer within one month after the date of the Annual Meeting and shall be payable within one month.
Section 5.
Any member of the Society shall be deemed delinquent if dues are not paid for one year. The member shall be notified of the fact by the Treasurer and the Administrative Director. After three years of delinquency in payment of dues, the member shall be dropped from membership by vote of the Executive Council. The delinquent member may be reinstated with full privileges, upon payment of past dues, by action of the Executive Council.
Article VIII – Order of Business
Section 1.
The agenda of the annual business meeting will be reviewed by the Executive Council one month in advance of the meeting. The order of business at the annual business meeting of the Society shall be as follows:
- Welcome members elected from the previous year (attending as members for the first time)
- Report from the President
- Report of the Secretary
- Report of the Treasurer
- Report of the Recorder
- Update from the NESVS representative to the SVS Executive Board
- Report from any the Standing Committees invited to
- Report of the Nominating Committee
- Election of Officers
- Adjournment
Article IX – Resignations and Discipline
Section 1.
Any member who has complied with all the requirements of the Constitution and Bylaws during their membership may resign by written notification to the Secretary. All resignations will be accepted.
Section 2.
The administration and management of discipline shall be the duty of the Executive Council. Charges of unprofessional or unethical conduct against any member of the Society must be proffered in writing, be signed by three members of the Executive Council, and be acted upon within one year. The accused member shall have the right to appear, to hear and answer the charges. If the vote of the Executive Council is not decisive, the charges may be dropped or may be presented by the Secretary to the Society for action at the annual business meeting. A three-fourths affirmative vote of the members present shall be required for expulsion.
Article X – Rules of Order
Section 1.
Any question of order not provided by these Bylaws shall be determined by parliamentary usage as contained under Robert’s Rules of Order (revised).
Article XI – Amendments
Section 1.
Proposal for Amendments: The articles or portions thereof of these Bylaws shall be made in writing, endorsed by three members of the Society in good standing and presented to the Secretary and President at least three months prior to the Annual Meeting of the Society. Approved proposed amendments to the Bylaws shall be distributed to the membership thirty-days prior to the Annual Meeting for review. Proposed amendments shall be voted on during the annual business meeting of the Society.
Further, if there are alterations or amendments deemed necessary and time-sensitive by the Executive Council, modifications can be made prior to the annual business meeting. Amendments, endorsed by three members of the Society in good standing, must be communicated to the membership thirty days prior to the scheduled vote. Adoption of the proposed changes shall be by a three-fourths affirmative vote of the members who participated in the voting process.
Section 2.
Adoption of the proposed amendments shall be by a three-fourths affirmative vote of the members participating in the vote.
Amended – September 2001
Amended – September 2011
Amended – October 2015
Amended – September 2016
Amended – September 2017
Amended – September 2020
Amended – October 2022
Amended – June 2025